A bicycle reimbursement program supports your healthy, environmentally-friendly commute to work. This employer-sponsored program reimburses you for common bicycle expenses. Reimbursed bicycle expenses will be added to your gross taxable income. Log in to your WageWorks account and file a claim with your receipt to be reimbursed for eligible bicycle commuter expenses.
As a rule, the qualified transportation fringe benefit can only be provided by employers to employees. Common law employees and officers of corporations are eligible the law does not include non-discrimination requirements for the benefit. Sole proprietors, partners, independent contractors and two-percent shareholders of S corporations are not eligible for this transportation fringe benefit.
The intent of this provision is to help defray some of those fixed costs such as; the purchase of a decent commuter bicycle; bike lock; helmet; bike parking facilities; shower facilities; and general maintenance. The real costs associated with bike commuting are much less than commuting by car but those bike commuters should be able to have help with those costs.
Employers might not think this is a huge benefit to them but giving people a little financial incentive is another step in the right direction to build morale. At this time costs associated with bike share are not reimbursable. A letter from the IRS expressed the opinion that costs associated with bike share are not costs associated with "the purchase of a bicycle and bicycle improvements, repair, and storage" which are reimbursable under the bicycle commuter benefit. The League has worked with representatives in Congress on how to fix this issue and make bike share costs eligible under either the transit commuter benefit or the bicycle commuter benefit.
While that work continues, bike share is not eligible at this time. A qualified bicycle commuting month is any month in which an employee: I regularly uses a bicycle for a substantial portion of the travel between his residence and his place of employment, and II does not receive any other qualified transportation benefit for such as transit, and parking.
The League developed reimbursement cards to make implementing the Bicycle Commuter Act in your workplace as easy as possible. Simply sign the pledge on the card that states you commuted to work by bike for at least three days per week, and then staple your receipts to the card. Download all 12 months pdf :. All 12 Months. Please Note: Unlike the other qualified transportation fringe benefits, a qualified bicycle commuting reimbursement benefit cannot be funded through employee pre-tax income, nor can an employee receive both the transit and bicycle QTF in the same month.
Click here to read in-depth analysis of the bike commuter provision limitations. Legal disclaimer: The analysis provided was written by League legal intern Gregory T. It was not performed by a lawyer and is provided only for our readers' interest and information, not as legal advice. Employers, before making any decisions affecting your tax liability, you should consult your accountant or tax legal adviser. First, talk to your employer and tell them you want this benefit.
If there are other bike commuters in your office, tell them to speak up too. Expenses incurred in will have a submission deadline of February 28, one time extension. You can access the application here. Reimbursements will be processed in one payment in the spring of via payroll or check. Skip to main content. For assistance with issues related to your transit pass: Edenred Commuter Benefits Who is eligible?
What is reimbursable? Eligible expenses include: Bicycle purchase New or used bicycles purchased from a store or a private party. Parking and storage The costs associated with fees for parking or storing a bicycle anywhere from a day to a year.
Bike share bikes are comfortable, have integrated locks and cargo baskets and usually include gearing, fenders and lights that make urban biking safe and enjoyable. Many of them are accessed by a mobile app, so you can usually find a bike nearby from wherever you are at the time. Bike sharing programs can introduce new people into bicycle commuting by providing fun, safe, and secure bikes.
A study in Washington D. In this case, they were more likely to be women, to be younger, to have lower incomes and to be less likely to own bicycles or automobiles. Studies also show that more people riding bikes in urban areas leads to improved bicycling and walking infrastructure.
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